This article will explain how your job clocking staff can job clock onto Other Tasks such as cleaning the workshop or deliveries etc 

This will allow your job clocking staff to account for all of their time - not just the billable time spent working on Customer Order Service Jobs but all time at the dealership

Set up 

  • Staff must be set up in Blackpurl > Account Settings as a Technician for Payroll Clocking and Job Clocking purposes

To set up Payroll Clocking and Job Clocking, please review this article - Payroll Clocking and Job Clocking Setup  Payroll

  • Dealership will need to create a list of Other Tasks that will be available for the Technician to Job Clock On / Off
For example:

Our Technician may need to take time out to talk to a customer / clean up the workshop

This doesn't mean that they are not working but they are working on tasks that are just not billable to a customer

The Dealership really wants the Technicians to account for ALL of their time

To allow them to do this the Dealership would create Other Task of - Talking to Customer and Clean up Workshop

To create / setup the list of Other Tasks:
  1. From Blackpurl Header > click User-added image

User-added image

  1. Click the tab Other Tasks > then click User-added image
User-added image

  1. Blackpurl will add a new line item for you to type in the new task name
In our example we have typed the new task of Clean Workshop - then click User-added image

User-added image

  1. Blackpurl will add the new task to the list so that it is available for Technicians to select

User-added image

Repeat Step 2 and 3 to add additional Other Tasks


To edit or delete a Task, on the relevant line item, click  to either make your changes or delete

 Job Clocking On / Off to Other Tasks

Once the initial setup has been completed, please continue with the instructions below to learn how to Job Clock On / Off Other Tasks


Technician Keith O'Brien is taking time to clean up the workshop so he will need to Job Clock on to Other Task - Clean Workshop

  1. From Blackpurl Header > click User-added image

User-added image

It will then list all open jobs for all Technicians

User-added image

  1. As we are Job Clocking for Keith O'Brien, we need to search for and select Keith O'Brien as the Technician:
by clicking in the Select Technician field and start typing the Technician's name

User-added image

Once you have found the Technician > click to select.

User-added image

The Technician is now listing at the top of the screen:


User-added image

  1. As Keith is not Job Clocking onto a Customer Order > Service Job but an Other Task instead, click on the Other Tasks tab
Then find the relevant Other Task line item that you need to Job Clock onto and then click User-added image to start

User-added image

The Job Clocking onto that Other Task  - Clean Workshop has now started:

User-added image

  1. To Job Clock Off the Other Task - Clean Workshop, Keith would either click onto the User-added image 


Simply Job Clock onto another Other Task or Job Clock onto a Service Job - please review our article Service Job - Job Clocking On / Off.

Manage Other Tasks 

The Dealership may need to manage Other Tasks - such as fixing an error / adding an additional entry in / list line items for a particular date range to review etc

For a user to have access to this section, they will need the User Permission: Manage job clocking

These are the articles that will need to set this up:

Once you have the correct permission you can now Manage Tasks

  1. Click on Manage Task tab

User-added image
Let us review the Manage Task screen:

A.  Search by Date Range - this is the start date if you want to search for entries for a specific date range

B.  Search by Date Range - this is the end date if you want to search for entries for a specific date range

C.  Select a task - If you want to list all entries for a specific Task by typing in the task name which will 
 narrow down the search result

D.  This is where your entries that meet your search criteria ie date range or specific task will list

E.  Add a new entry - if you need to manually add in a Job Clocking Other Task
F.  If you need to Edit or Delete an entry - you would click on the relevant line item and click on User-added image

G.  Change Technician - This will indicate the Technician you are reviewing or if you want to change the 
Technician, it will allow you to search for the Technician you require 


Please review our article - Reporting - How to Run Technician Productivity Reports (including Job Clocking / Payroll Clocking)