This article will explain the difference between an Inventory Part Record and a Non-Inventory Part Record 


All Part Records have the indicator to say if it is a Non-Inventory Part - Yes / No


Example:



 But what does this actually mean....

Inventory Part Record 


If the Part Record has Non-Inventory Part No then it means that it is an Inventory Part


  • This should be the majority of your Part Records in your Blackpurl


  • This type of Part Record will allow you to add cost / can be ordered / can be special ordered from a Customer Order
  • On each Part Record it will show you how many in stock / how many available / how many on order / how many committed 
  • On each Part Record it will show you open Customer Orders and list the Invoices where the part was sold 
  • On the Customer Order - Profitability it will use the cost and price charged to customer to provide you with the profit 
  • It will be part of your Inventory Valuation 



Non-Inventory Part Record


If the Part Record has Non-Inventory Part Yes then it means that it is a Non-Inventory Part

  • This is not recommended to be used but it may be necessary for miscellaneous items


  • The Dealership cannot add cost / it cannot be ordered / it cannot be special ordered from a Customer Order


  • On each Part Record it will NOT show you how many in stock as no quantities are retained 


  • On each Part Record it will show you open Customer Orders and list the Invoices where the part was sold 


  • It will show up in your Customer Order - Profitability as 100% profit as there is no cost involved  


  • It will not be part of your Inventory Valuation - remember it has no cost value


  • When added to a Customer Order, it will always show as available and in stock

  • When you add a Non-Inventory Part Record to a Customer Order, the user does have the ability to override the description so it makes sense to the Customer 




Tip:
You cannot switch the Part Record back and forth between being an Inventory Part and Non-Inventory Part

As soon as you have sold the part when it was an Inventory Part, Blackpurl will not allow you the option of now changing the Part Record to be a Non-Inventory Part 

If the Inventory Part has a quantity Stock on Hand (ever), then again, Blackpurl will not allow you the option of now changing the Part Record to be a Non-Inventory Part