Blackpurl 2 - How to Create / Add a New Part

Modified on Thu, 19 Jun at 10:48 AM

This article will go through how to create a new Part Record in Blackpurl

New Part Records are generally created when you upload a Vendor Price File but there may be times that you need to manually add a new Part Record

Please note that the Vendor must already exist in Blackpurl - If the Vendor does not exist in Blackpurl then you will need to add the new Vendor first

This article will assist - (New Version) How to Create / Add a New Vendor and How to Edit a Vendor Record

How to Add a New Part

From the Blackpurl Header > Parts - Inventory -

Complete the relevant details on the New Merchandise window (just work your way slowly down the fields) and then click on

A. If you are creating a new part from a new Vendor, you will need to create the Vendor first

Review our article - (New Version) How to Create / Add a New Vendor and How to Edit a Vendor Record

B. For Part Type - if the Vendor for this part has been setup for Products and Services - Part Purchases

and Merchandise Purchases such as this Vendor:

then on the Parts record - you will be required to select a Part Type:

For further information on Products & Services - please review our article - How to Setup Vendor Products and Services

C. This is the non-inventory part indicator

If you indicate that the part is a non-Inventory part, then you are basically telling Blackpurl that you do not want to keep track of quantities and/or average costs etc

If you add the non-inventory part to a Customer Order, it will automatically tell you it is in stock as it does not go through any Special Order VO/VR/VI process nor will you be able to order a non-inventory part

D. Quantity in Stock - when you first create a new part, you can enter in the Stock on Hand in this section

**For our Dealerships that have Accounting Integration, please be aware that if you do enter a quantity as Stock on Hand at this point, it will create a stock adjustment journal over to our accounting package based on the quantity and the cost entered

Debit - relevant Inventory General Ledger

Credit - the default Stock Adjustment General Ledger

If you don't enter in a Quantity at this point, you will need to do a Part Stock Adjustment at a later date if you need Stock on Hand

Please review our article - How to Complete a Part Stock Adjustment