This article will explain how to use a Fee for a Unit Sales Rebate
Rebate Types
There are two types of unit rebates:
Type 1
The unit rebate that the Supplier / Manufacturer promises the Dealer as a "kickback" which is not passed onto the Customer
- These types of rebates are processed as a Cost Adjustment onto the Unit record itself
- For this type of rebate, please review our article - How to Process a Unit Cost Adjustment
Type 2
The sales rebate that is given by the Supplier / Manufacturer which is passed onto the Customer and should show on the Unit Deal
The dealership will usually be reimbursed this rebate at a later stage by the Supplier / Manufacturer
This article will go through setup and process of a Type 2 - Sales Rebate
Prerequisite
- If you have Accounting Integration, setup a relevant Fee Category
You will need to know where you want the rebate to show up in your accounting package - For example:
B. Name Give your Sales Rebates Fee a Name
C. Income GL What income GL do you want it to integrate in your accounting package
- Create a new Fee for your Sales Rebate
- Please review our article - How to Create a New Fee if you need assistance
- If you have accounting integration, please assign the category you create in Step 1 as the Category on your Sales Rebate Fee at F. below
| Field | Description | |
| A. | Code | Give the new Fee a code reference (quick search name) |
| B. | Description | Give your new Fee a name ie Name of your Sales Rebate Remember that this will print on the Unit Deal |
| C. | Price | This is the Price to the Customer If your rebate fluctuates in price, leave in blank and when you add the Fee to the Customer Order, you can add the price in then |
| D. | Cost method | Leave as Fixed Cost |
| E. | Cost rate | What is the Cost? Remember that Cost for Fees do not integrated to accounting packages |
| F. | Category | What category are you assigning to this Fee |
| G. | Tags | What TAG are you assigning to the Fee |
| H. | Taxable | Check the box if this Fee is to taxable If you checkbox that this Fee is taxable, there will be a new field for you to indicate, the Applicable Tax |
| I. | Profit Cal. | Do you want it to calculate in the profit when you are reviewing profitability on a Customer Order? |
How to process a Sales Rebate onto a Customer Order Unit Deal
1. Process your Customer Order Unit Deal as normal
2. The Manufacturer has offered a $500 Sales Rebate that needs to be passed onto the Customer
- Finalise the Unit Deal as normal
Additional Information for Accounting Integration
- Once the Unit Deal has been completed and closed the transaction will go over to your accounting package mapped according to the General Ledger indicated on Category attached to the Fee
- The $$ will remain in the relevant General Ledger until you process a Suppliers Credit Note to that General Ledger (once the Credit Note has been received) or if you receive the funds into your bank, you will need to process the deposit to the relevant General Ledger