HOW TO DEAL WITH CORE CHARGES IN BLACKPURL


A Core Charge is added to a part that the customer pays for as a type of deposit. This deposit may need to be refunded to the Customer at a later date.


An example of a Core Charge is Propane Tanks.

  • The Customer would pay a Core Charge ie $25.00 as the deposit for the Propane Tank. 
  • The Customer would then be charged for the gas each time the Customer brings the Propane Tank in to get refilled. 
  • If / When the Customer returns the Propane Tank, the Customer would be refunded the Core Charge of $25.00. 

How to setup a Core Charge

  1. From the Blackpurl Header > click on User-added image > System Settings > Accounting Integration



  1. Navigate to the Categories section and then click on




        3. Complete the relevant Add Category section for the new Category:


Type             For a Core Charge, the type will be FEE

Name           A quick short name for the new Category ie Core Charge

Income GL    What GL you want to assign to this Category (A FEE type Category will only require the Account GL)

Then don't forget to SAVE


  1. Time to setup the Core Charge FEE - From the Blackpurl Header > click on User-added image then click on User-added image


User-added image


  1. Complete all mandatory fields and also be sure to select the Category created in step 3 and then User-added image


User-added image
  1. This FEE for the Core Charge needs to be added directly to the relevant Part.  
  • Navigate to the relevant Part Record > then click on the User-added image
  • Then scroll down to the per item pricing section > Environment Fee 
  • Type in the amount of the Core Charge
  • Once you start typing the amount of the Core Charge, a new field will pop up for you to complete too -  Environment Fee Code.  This is where you add your Core Charge FEE (created in Step 5) 
User-added image
  1. Result:
  • Next time you add this Part to a Customer Order it will automatically add the Core Charge as well.  

  

User-added image


TIP:

  • If you do not want to attach the Core Charge to a Part Record > you can simply add the relevant Core Charge FEE to a Customer Order 
  • When the Customer returns the Item ie Propane Tank, just create a new Customer Order Parts and Accessories and add the Core Charge FEE as a negative quantity.