Part Record - Alternate Parts Section / Customer Order - View Related Parts Section / Vendor Order (VO) and Vendor Receiving (VR) for Stock - Superseded Parts

This article covers three important sections regarding supersessions / alternative parts etc:

• Part Record - Alternative Parts section

• Customer Order - View Related Parts section

• Vendor Order (VO) / Vendor Receiving (VR) for stock - Superseded Parts

Part Record - Alternative Parts section

On every Part Record, there is a section called Related > Alternate Parts

This Alternate Parts section will allow the Dealership to set up "relationships" between parts

Relationships can be: 

• Replaced by

• Replaces

• Alternate 

How to set up Part Relationships

Vendor Price Files

• Supersessions (Replaced by and Replaces) would be automatically set up if the Vendor Price File indicates that there is a supersession and that the supersessions were taken into consideration when running the Price File

For Processed Price Files, when they are imported into Blackpurl, if there is a column for supersessions, the relevant Part Records will be automatically updated to include the Replaced by and Replaces

For Manual Price Files, when the user maps the Price File import, and there is a column on the Price File for supersessions, then the user must ensure that the supersession column is mapped accordingly 

For example:

Price File line item for Part# ABC indicates that it has been superseded by Part# 123

When the Price Files is run, and it takes into consideration the superseded column, then:

• Part Record for Part# ABC will have a Replaced By line and then indicate that it has been replaced by Part# 123
  

• Part record for Part# Test123 will have a Replaces line and then indicate it is now replacing Part# ABC

Manually Adding an Alternate Part on a Part Record

Example 1

The scenario is that - Part# ABC has been superseded by Part#123, and the Dealership is manually making this change

To set up a replacement:

• Navigate to the Part Record > Alternate Parts section on Part# ABC 
  
  Click on and the Add Alternative Part option will pop up

Type - select Replaced By

Leave the toggle enabled for Reference an existing part record?  (This means that the replacement part exists in BP)

Alternative Part - search for the Part that will be the replacement Part ie Part#123

Don't forget to

Result:

Part# ABC will show that it has been Replaced By

Part# 123 will show it Replaces

Tip: At any time, you need to edit or delete the relationship, just navigate to the relevant Part record and use the option of to edit or to delete

Example 2 

The scenario is that Part# Filter Test is an alternate part for Part# T168T2025220

In other words, if the customer comes into the Dealership and wants Part# Filter Test but there is none in stock/available, the Dealership can sell them the alternative part that you do have stock on hand ie T168T2025220 instead

To set up the alternate:

• Navigate to the Part Record > Alternate Parts section on Part# Filter Test 

Result:

Once you have selected the part, the Alternate Parts section will look like this, and leave the relation option as Alternative 

At the same time, Blackpurl will update T168T2025220 Part Record to have the alternative option as well

Example 3 

If you just want to record on a Part Record that a certain part from a certain Vendor can be used as an alternative without having that part record in your Blackpurl, you can also do this

To set this up:

• Navigate to the Part Record > Alternate Parts section on the relevant part record 

Result:

The Part Record will show there is an alternative part and a reference to the relevant Vendor and Part Number, but it will indicate that this Vendor Part does not exist 

Customer Order - View Related Parts section

• When you add parts to a Customer Order that have alternate relationships, these relationships will show up by clicking on 

• The Related Part selection will load for you to review

• If you search for and select a part that has been superseded, and there is no stock on hand for that part, it will automatically load the Related Part Section to advise that you have selected a superseded part, and it will automatically check the replacement part

• There will also be a notification if you add a Part to a Customer Order that has been superseded
  

This is to let the user know that the part has been superseded and which part it has been superseded to

It would be up to the user to action any change ie change it to the superseded part 

Vendor Order (VO) and Vendor Receiving (VR) for stock - Superseded Parts 

On Vendor Order (VO) and Vendor Receiving (VR), there is a notification if the Part has been superseded by another Part 

There is an option for Parts that are Needed For Stock that the Dealership can swap to the superseded part 

Click on the relevant part line item, and the Action box will open for the user to select Supersede Part

This action will be available to the user even if a supersession has yet to be set up for the Part Record

This allows the user to create a new supersession relationship directly from Vendor Order (VO) or Vendor Receiving (VR)

However, this action will only be available for Parts that are Needed for Stock / Required for Stock

If the Vendor Order (VO) or Vendor Receiving (VR) line item contains a link to a customer special order, the user will be prevented from processing this action

This is because the user should modify the Customer Order to have the superseded part being purchased by the Customer