This article will go through the process of adding Consignment Unit  and then selling the Consignment Unit 


What is a Consigment Unit 


Consignment  Unit is when the owner of the Customer Owned Unit is allowing the Dealership to sell their Customer Owned Unit of their behalf


The Dealership and the owner will then agree on a payout figure which is payable to the owner once the Consignment Unit has actually sold


Blackpurl has the ability to indicate on Customer Owned Unit Record that the unit is now on Consignment to the Dealership


This Consignment Unit can then be subsequently sold through Blackpurl on a Customer Order > Unit Deal


Prerequisite 


1.  Both the Customer and the Customer Owned Unit must be in Blackpurl




2.  For the Dealerships that have Accounting Integration, there is a new Control Account that has been introduced 

called Consignment Clearing and a General Ledger will need to be assigned.  This only needs to be a clearing account.


If you do not have a clearing account that you want to use, we would be suggesting that you create a General Ledger in your accounting package called BP Consignment Clearing (Other Current liability) and then resync your Chart of Account before assigning the new General Ledger.




Scenario 


Jaxon Price has a unit he wants sold and is allowing the Dealership to sell the unit on Consignment


The Agreed Payout figure is $10,000 - this is how much Jaxon Price will get from the Dealership, when the Dealership sells the unit on consignment


  • Navigate to the Customer Owned Unit Record and then click on EDIT



  • On the Edit Customer Owned Unit screen there is now a field called Consignment 


Move the relevant toggle to the indicate that the Unit is now Consignment

Once you have moved the toggle, the system will require further information:


Suggested Price - this is how much the Dealership would like to sell the unit for


Agreed Price - if the unit is sold, this is how much it has been agreed that the owner would be paid for the unit


Category - for accounting integration > what category do you want to use


Don't forget to click on

 



  • This Customer Owned Unit Record will now indicate that it is Consignment and all the details will list:




  • The Consignment Unit will now be available to search for and select on a Customer Unit > Unit Deal and it will indicate that it is Consignment



  • The Base Unit Price on the Unit Deal is the Suggested Price as per the Customer Owned Unit Record and it will indicate a COU (Customer Owned Unit) number and not a Stock Number as Consignment Units never actually come into stock and be a part of the Unit Inventory valuation


  • Remember the Dealership does not own the unit - it is on Consignment




  • If there is a Customer Order > Unit Deal in play, the Customer Owned Unit Record will indicate the relevant CO number



  • Dealership would finalize the Unit Deal as normal


  • Accounting Integration:
    • Once the Customer Order > Unit Deal where the Consignment Unit is sold is invoiced, Blackpurl will automatically generate a Credit Memo in your accounting package


  • The Credit Memo will sit under the relevant Consignment owner's name in the accounting package for the Agreed Payout amount
  • This Credit Memo you will use to pay on when required


  • For these transactions the system will use the Consignment Clearing Account as setup in your Accounting Integration > Control Accounts - remember this is a clearing account so it should go back to zero 


  • Reporting - The option to list Consignment Units is available on Unit Inventory Reports
    • For example even though the Consignment Unit never becomes part of  the Stock Inventory, you can choose to run the Stock Unit and Stock Valuation Reports to Include Consignments so that you can list what units you have available to sell


  • Run the relevant report and then just change the parameters to Include Consignment



  • Then just add in the Column - Consignment