HOW TO PROCESS A UNIT COST ADJUSTMENT


For various reasons the dealership may require to process a cost adjustment to a unit and sometimes that adjustment will need to be directly related to a charge (this would be a plus adjustment) or credit (this would be negative adjustment so you would need to type the figure in with a negative ie -120) from a Vendor.  Examples may  include a freight adjustment / Vendor rebates etc.


How to process these type of unit cost adjustments in Blackpurl.

  1. Navigate to the relevant Stocked Unit Record > then scroll to the B. Price & Cost Tracking section 

  

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  1. Click on User-added image > Add adjustment
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  1. On the Add adjustment window, slowly work your way down the fields and complete as required:
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A.  Type
Select if it is a BASE or FACTORY OPTION adjustment
B.  Item/description
A free text field where you can type information about what the cost adjustment is
C.  Total Price
This is how much the cost adjustment will affect the Total Price of the Unit
D.  Total Cost
This is how much the cost adjustment will change the Total Cost of the Unit
E.  Adjustment date
It will default to today's date - change the date as required
If you have Accounting Integration, this is the date that will appear in the accounting package
F.  Category
Indicate the Category for the cost adjustment 
If you have Accounting Integration, the Category indicates where this cost adjustment will be mapped to in the accounting package:
  • For example - if you are adding a cost adjustment for freight to the cost of the unit and you want the transaction to go to a specific general ledger, you will need to create a new Adjustment Category for freight 
  • Please review our articles - What is a Category? and How to Create or Amend a Category for further information on Categories
G.  Vendor - If applicable, select the relevant Vendor
If you select a Vendor:
  • a new field will population - Vendor Reference Number and you will need to type in the relevant reference number ie Invoice #.
  • a Vendor invoice/credit will generated in the accounting package (if you have Accounting Integration) using the Vendor Reference Number indicated above.
Please note that the Vendor document generated in your accounting package will NOT have tax attached to it.  If you require a tax component attached to the Vendor invoice/credit - please access the relevant document in your accounting package and manually add the relevant tax.
  1. Once you have completed the details > click on User-added image.
The cost adjustment will make an impact on the Unit Record as per your instructions and if you have accounting integration the transaction will integrate to your accounting package and be sitting under the Vendor/Supplier as a credit note.

TIP:  This is a tip for Dealers who have QuickBooks Accounting Integration:

  • If the Credit is paid directly to you by the Supplier (either into your bank account or by sending you a cheque etc), due to a QuickBooks restriction, it will not allow you to allocate the payment straight onto the Vendor/Suppliers Credit Note.
  • To receive the payment onto the Vendor/Suppliers Credit Note, it is a two step process:
  1. Receive the deposit funds directly onto the Accounts Payable > to the Vendor / Suppliers account
  2. Then go to the Vendor / Suppliers Account and raise an expense item to allocate the Deposit received against the Credit Note.  
For example:
We received a direct deposit into our bank account for $500 from Yamaha to be allocated to a rebate credit note.
Step 1
  • We allocate the deposit funds onto the Accounts Payable > Yamaha Account.
  • The transaction will list on the Vendor/Suppliers account.
Step 2
  • We go into the Yamaha Vendor/Supplier account and click NEW TRANSACTION > Expense

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  • Then select both the Rebate Credit Note and your bank deposit and ADD them to the Expense
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  • Check your entries (note it should be zero balance) then click on SAVE
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