This article will explain how your Blackpurl Customer Deposits should balance out to your Customer Deposit General Ledger in your Accounting Package


If this process is done on a regular basis, the Dealership knows that the Customer Deposits are correct and if there are any issues, they can be picked up and corrected straight away


In Blackpurl


From the Blackpurl Homepage, you will notice that it will list the total Customer Deposits that the Dealership is currently holding:



If you click on that total, it will then generate a Customer Deposit report that will list Customers / Customer Orders / Amounts that make up this Customer Deposits total




The total of Customer Deposits in Blackpurl should equal the total that your Customer Deposit General Ledger in your Accounting Package


For example:


In our test environment we ran the Customer Deposit Report in Blackpurl and it has indicated that the total amount of Customer Deposits that is being held by the Dealership is $161,671.10



To know what Customer Deposit General Ledger you need to balance out to:

System Settings > Accounting Integration - Control Account - Customer Deposits


In the example below the General Ledger that we would be balancing out to is:


1010 BP Customer Deposits 





In your Accounting Package


We then logged into our accounting package and reviewed the Customer Deposit General Ledger and noted the balance of that General Ledger and it is also $161,671.10



As it balances, there is no further work required


If it doesn't balance, the dealership will need to work out why it doesn't balance ie maybe someone has manually added a new transaction into the Customer Deposit General Ledger OR manually changed a figure etc