HOW TO PROCESS A UNIT RECEIVING 


The Unit Order/s have been processed and the Unit/s have now been received at the Dealership


**To learn how to process a Unit Order, please review our article - How to Process a Unit Order 



This is how to process the Unit Receiving into Blackpurl:

  1. From the Blackpurl Header > click User-added image >  



  1. The List of Active Unit Vendors will appear


Note that under each Vendor it will indicate how many units are on order


User-added image
  1. In our example we want to receive a unit from the Vendor: BRP - roll your mouse over the relevant Vendor to bring up your options.
The options are to:
  • VIEW - it will list any units that are currently on order with BRP; or
  • ORDER UNIT - this will allow the processing of a unit order.
User-added image

As we are looking for the list of unit orders to select which order we are receiving against, we have clicked on VIEW


  1. A list of Orders will populate under two sections:
  • ACTIVE ORDERS - it will list any order that has not yet been receipted against
  • ORDER HISTORY - any order that have been receipted against or cancelled.

From the ACTIVE ORDERS list, locate the Unit Order/s that needs to be received into stock:



  • Single Unit Receiving
Tick the receiving checkbox indicator on the relevant Unit Order that you wish to receive against

Then click on


The Unit Receiving screen will populate for you to enter in any missing details and check the applicable tax

In our example below all we need to Enter VIN / Enter Invoice number / Invoice Date



Then click on



  • Bulk Order Receiving 

Tick the receiving checkbox indicator on all the relevant Unit Orders that you wish to receive against


Then click on  (it will list how many Unit Orders that were selected - in our example 5 units)


The Unit Receiving screen will populate for you to enter in any missing details and check the applicable tax


  • You can either add in the relevant invoices and dates (if your receiving all different Invoice numbers and dates)

 OR 


  • If you have the same invoice for all the receiving, move the toggle on Use same invoice number 


Then all you need to do is enter the Invoice number and date once and Blackpurl will do the rest 

To finalise click on 






5.  The result is:

  • The unit/s are now in stock and available for sale or if they are ON ORDER units, the status on the Customer Order will change to Reserve
  • The Unit Order/s has now moved from the ACTIVE ORDERS section to the ORDER HISTORY section. 
  • If the dealership has accounting integration, the relevant Vendor Invoices details and stock value etc will be integrated into your accounting package.

  

 **Please note that Blackpurl will not allow you to receive a unit into stock at zero cost.