There are two options in which to stock units into your Blackpurl

 


Option 1 - Preferred Method 


The correct way would be to process a Unit Vendor Order / Vendor Receiving to stock units - these links will take you to the relevant articles on this process:



Option 2 - Not Recommended


The other option is to use the Add New > Stock Unit functionality 


We would recommend that this option is only used at activation phase or shortly thereafter to add units that missed the activation data load


This article will cover Option 2 - Add New > Stock Unit functionality and what the repercussions are if you decide to use this option



Option 2 - Add New > Stock Unit 


From the Blackpurl Header click on > then click on





The Add Stock Unit window will pop up along with a Warning window which you will need to acknowledge by reading and then clicking


PLEASE TAKE THE TIME TO UNDERSTAND WHAT THE REPERCUSSIONS OF USING THIS METHOD OF STOCK UNITS BEFORE CLICKING


  • It will NOT integrate a Vendor Tax Invoice over to your accounting for the Dealership to pay on


  • It will only send over a journal entry to your accounting package that will modify your Inventory with an offsetting entry to your Stock Adjustment General Ledger


This means that your Accountant / Bookkeeper will need to clear the Stock Adjustment General Ledger of these entries (if required)




Once you have read and clicked over the warning, just start from the top of the Add Stock Unit window and add the details of the Stock Unit.


Once you have finished, don't forget to click on



Result:


  • The unit will be added as a stock unit into Blackpurl 


  • A journal entry will be processed to your accounting package 


Debit - Unit Inventory General Ledger 


Credit - Stock Adjustment General Ledger 



We would suggest that if you are going to add in stocked unit through this method, that you bring it to the attention of your accountant / bookkeeper


This is for them to ensure that you are not duplicating inventory entries in your accounting package and to clear out your Stock Adjustment General Ledger